How to send the bot to Google Calendar events
Connect Google Calendar and send the recording bot to a meeting on your calendar with one click, without copying the link.
2 min readBasicUpdated on November 12, 2026
Where to find it in Cognizy
Video lesson coming soon. For now, follow the steps below.
With Google Calendar connected, the Recorded Meetings Schedule tab lists upcoming events with a meeting link (Google Meet, Zoom, or Teams). One click on Send bot schedules the bot: it joins at the scheduled time, records, and generates a transcript and summary.
Where to find it in Cognizy
Before you start
- Each recorded minute uses 2 credits, including transcription and summary.
- Have the Google account for the calendar ready.
- The event must have a meeting link.
Step by step
- Step 1:
Open and click the Schedule tab.
- Step 2:
Without a connected calendar, Google Calendar not connected appears. Click Connect Google Calendar: it opens already on the Google Calendar tab.
- Step 3:
On the Google Calendar tab, click Connect Google Calendar.
- Step 4:
In the Google window, choose your calendar account and allow the requested access. You’ll be taken back to Cognizy automatically.
- Step 5:
Back in Recorded Meetings › Schedule, the upcoming events appear. On the event with a meeting link, click Send bot.
- Step 6:
In the Send bot to the meeting window, check Send summary by email to participants if you want guests to receive the summary. Click Send bot.
- Step 7:
The event will then show View meeting: the bot is scheduled and will join at the event time. After the call, the transcript and summary will be available in that meeting.
How to know it worked
The event shows View meeting, and the meeting appears in Recorded Meetings as scheduled. At the scheduled time, the bot joins the call; at the end, the meeting gets a transcript, summary, and action items.
If something goes wrong
The event appears as "no meeting link".
The bot only joins meetings with a link (Google Meet, Zoom, or Teams). Add the link to the event in Google Calendar and open the Schedule tab again.
No events appear.
The tab only shows upcoming events from the calendar connected to your profile. Check in Serve › Schedule › Services and hours, on the Google Calendar tab, whether the correct account is connected.
Next step
After the call, open the meeting to see the summary and next steps.
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