How to approve posts before publishing
Run every post through an approval step before scheduling: the creator requests it, the approver reviews it, and either releases it or sends it back for changes.
1 min readBasicUpdated on November 12, 2026
Where to find it in Cognizy
Video lesson coming soon. For now, follow the steps below.
Approval helps prevent a post from going out with a mistake or the wrong tone. Whoever writes it requests approval, and the person in charge reviews it, approves it, or asks for changes. On the board, you can see which stage each post is in.
Where to find it in Cognizy
Before you start
- Have the post already created in , with the text and media ready.
Step by step
- Step 1:
In , click the post to open it. In the Progress section, click Request approval.
- Step 2:
Write a Note for the approver, if you'd like, and click Send.
- Step 3:
The post moves to the Pending approval stage. The approver opens the post, reviews the text and media, and clicks Approve. If something needs to change, the button is Request changes.
- Step 4:
In the Approve post window, leave a Comment if you'd like and confirm by clicking Approve.
- Step 5:
Once the post is approved, use Schedule to set the day and time, or Post now to publish right away.
- Step 6:
To keep track of all posts, go back to the calendar and open the Board tab. Each column is a stage, from idea to publication.
How to know it worked
The post shows as approved in the Progress section and in the correct column on the board, ready to be scheduled.
If something goes wrong
The post won't schedule or publish.
Check the Pending data section on the post screen. If there's an open pending item, it won't go through. Fix what's missing and try again.
Next step
Schedule the approved post for the best day and time.
Sign in with your Cognizy account to save your progress.
Sign in