How to send a post to multiple WhatsApp groups
Write a message, choose the groups, and send to all of them at once, with approval, scheduling, and spaced-out sending to protect the number.
2 min readBasicUpdated on November 12, 2026
Where to find it in Cognizy
Video lesson coming soon. For now, follow the steps below.
In Posts, a campaign delivers the same message (or a sequence, with a poll and file) to multiple groups. It starts as a draft, needs to be approved, and goes out one group at a time, at a pace that protects the number from being blocked.
Where to find it in Cognizy
Before you start
- Have your groups synced.
Step by step
- Step 1:
Open , tab Posts. In Sending pace per number, check how often messages go out. Click New campaign.
- Step 2:
In Content, enter the Campaign name and write the Message. You can attach a photo, video, or document, mention everyone in the group, and add more messages or a poll.
- Step 3:
In Destinations, select the groups. You can also choose collections and filter by department, purpose, type, or tag. A repeated group only receives it once.
- Step 4:
In When to send, choose On start, Schedule for a specific time, or Repeat on the days and times the group reads the most.
- Step 5:
Click Preview eligibility to see which groups will receive it and which are left out. Then click Create draft. Nothing is sent before approval.
- Step 6:
The campaign opens as Draft. Whoever can approve it reviews it and clicks Approve destinations; after that, just start it (or wait for the scheduled time) and track the sending in each group.
How to know it worked
Once approved and started, the campaign goes out to each group at the number's pace, and the screen shows the sending status for each one: queued, sent, or failed.
If something goes wrong
A group was left out.
Use Preview eligibility: it shows the reason, such as disconnected group, paused, or the number not having permission to send.
Sending is slow.
This is intentional: messages go out one at a time, with a random interval, to protect the number. A new number goes slower in the first few days.
Next step
Organize numbered groups into collections.
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